Exhibitor forms

The information you provide here will be used on the YoMo website, within emails and social media, and in the printed Event Guide.

Need inspiration? Check out the activities from YoMo 2019.

Fully detailed and scaled plans should be submitted via this form. Please refer to the Stand Build Regulations and Stand Plan Submission details in the YoMo Event Manual for further information.

If you are not building any structure, please provide us a draft layout.

All exhibitors must conduct a Risk Assessment of their activities in order to ensure that health and safety issues are identified and addressed prior to the event.

The risk assessment must cover the activities related to three phases: build-up, event open days, and dismantling.

If you are unsure about how to create a Risk Assessment, our example risk assessment form provides further guidance.

In order to gain access to the venue during build-up and dismantling periods, access need to be requested for every member of staff, exhibitors and contractors alike. No access to the hall will be allowed without a request.

Build-up times and access

• Monday 25 February: Sponsors – from 00:00 to 24:00 (Hard Build up until 15:00)
• Monday 25 February: Activity Providers – from 15:00 to 24:00

Dismantling times and access

• Friday 1 March: from 15:30 to 24:00 (vehicle access from 16:00)
• Saturday 2 March (upon request): from 08:00 to 20:00

• If you are a sponsor, supporter or activity provider and require access during build-up on Monday 25th February before 8am, you need to complete this form. Once the registration desk is open, you can enter to the build up and dismantling with your badge.
• Dismantling will start on Friday 1st March at 15:30. Should contractors require access to the venue after this time, they will need to request for access through this form.
• If your team works in various stands you only need to submit their names once.
• This request only guarantees the access during build-up and dismantling and is not valid during event open days.
• Should you need to request access after the deadline, you need to do it on-site at the corresponding Service Desk. Please expect delays in such cases.
• You must carry a photo ID with you at all times.

• This form must be completed if you need to access the venue with a truck to directly deliver to/collect from your stand
• If you are renting a vehicle you can write “RENT” in the fields
• During Build Up on 25 February, no vehicle access will be allowed after 13:00
• For Dismantling vehicle access will be from 15:30
• In case you only need access for one day please write “not applicable” on the rest of the fields
• Please submit the form for each vehicle that needs access

Please read carefully the following regulations, if you are planning to do an activity (for example. a contest) that involve distributing giveaways to attendees.

• It is strictly prohibited to collect personal data from under 18 olds.
• All promotional giveaways distribution must be conducted in such a way as not to cause any annoyance or inconvenience to other exhibitors or visitors, and must only take place in the space allotted.
• The Sponsor or Exhibitor will not distribute, exhibit or advertise any third party materials, items or services at the Event.
• The Organiser reserves the right to require any Exhibitor to remove any material or cease any activity at the Organiser’s sole discretion